My Projectmanagers documentation mess [modified]
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Dear readers, I will provide you the situation and a question on my professional documentation mess as a projectmanager The situation I'm a SW-projectmanger for an international project with about 20 team-members. There is generated a lot of documentation. The standard ones, as TimeSchedule.plan, QualityReports, TestingPlans and Testing Results, StatusSheets, ArchitecturalDocument, Requirements,.... Additionally I try to keep track with a lot of xsl-sheets, Task-descriptions, Meeting-Minutes, sheets and sheets and even more sheets and files.... It's a real nightmare and I'm able to perform this task only because I'm dealing with it daily and so I remember everything (hopefully). Some days ago I surfed the internet and I found the ideal world: All is xml which is transformed well by xsl. All is well organized ..... My question Is there any approach a solution to my mess? Sorry for this stupid question
modified on Tuesday, September 22, 2009 3:12 PM
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Dear readers, I will provide you the situation and a question on my professional documentation mess as a projectmanager The situation I'm a SW-projectmanger for an international project with about 20 team-members. There is generated a lot of documentation. The standard ones, as TimeSchedule.plan, QualityReports, TestingPlans and Testing Results, StatusSheets, ArchitecturalDocument, Requirements,.... Additionally I try to keep track with a lot of xsl-sheets, Task-descriptions, Meeting-Minutes, sheets and sheets and even more sheets and files.... It's a real nightmare and I'm able to perform this task only because I'm dealing with it daily and so I remember everything (hopefully). Some days ago I surfed the internet and I found the ideal world: All is xml which is transformed well by xsl. All is well organized ..... My question Is there any approach a solution to my mess? Sorry for this stupid question
modified on Tuesday, September 22, 2009 3:12 PM
Frygreen wrote:
Is there any approach a solution to my mess?
How about a database to store the heap of information? I know this sounds silly, but it would be a simple way to organize it. You can store files as blobs or links to them as a string, and add a category-column to indicate the sub-mess where it belongs to, add tags to documents, and use the Full Text Search capabilities of SQL. You could achieve the FTS by installing Google Desktop, but a custom database would give you more flexibility. You could, for example, iterate over all projects and list those where there's not yet a user-manual.
I are Troll :)
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Dear readers, I will provide you the situation and a question on my professional documentation mess as a projectmanager The situation I'm a SW-projectmanger for an international project with about 20 team-members. There is generated a lot of documentation. The standard ones, as TimeSchedule.plan, QualityReports, TestingPlans and Testing Results, StatusSheets, ArchitecturalDocument, Requirements,.... Additionally I try to keep track with a lot of xsl-sheets, Task-descriptions, Meeting-Minutes, sheets and sheets and even more sheets and files.... It's a real nightmare and I'm able to perform this task only because I'm dealing with it daily and so I remember everything (hopefully). Some days ago I surfed the internet and I found the ideal world: All is xml which is transformed well by xsl. All is well organized ..... My question Is there any approach a solution to my mess? Sorry for this stupid question
modified on Tuesday, September 22, 2009 3:12 PM
What Eddy said, or alternatively you could dish out for Project Management software. There are even several web based alternatives out there, where you can handle the whole thing online. Those might be handy considering the project is international
My advice is free, and you may get what you paid for.