Employee Termination Checklist [modified]
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First of all I'm sorry if this offends anyone. I've seen here people saying somethings like that if you can't trust people you should not run a company, that you should not think on removing privileges and that everything should work by it's own without problems... and that if you pay a lot of money then everything is nice and easy... Well, my opinion is that this only happens in hollywood comedies... People some times steal documents and information that can be used to harm or to get a job at the copetitor's house. So this situation is a possible problem. Typically this can't be handled by small companies correctly (and I guess that it can't be done by big ones neither)... You could: - Control what goes in and out of the company using a guard. - Disconnect drives (USB and anything that could be used to substract information). - Use a internet filter and disconnect access to several webs and services: no ftp... - Disallow cameras and other devices that can be used as storage. - Be careful with programs like LogMeIn, TeamViewer, RealVNC and others... (they can transmit files). - BE SURE TO HAVE A GOOD BAKCUP PLAN. - Use a keylogger. - Remove admin privileges. - Remove access to Virtual Machines. - Limit access to servers. - Probably a good way to do it is using terminals and not full computers... (display, keyboard, mouse) - ... Almost all the previous options will of course depend on the kind of job you are doing... And all of them come from someone that thought that people was good and nice... Of course till I've seen trusted people sending code snippets to their home computers, removing material from the company, ... People is hard to control and if they have in mind to damage you then you will have a problem. Hope you will find a nice solution for everyone.
[www.tamelectromecanica.com] Robots, CNC and PLC machines for grinding and polishing.
There is another reason for this level of security that way too many companies and managers don't know--you can only protect trade secrets in court if you can demonstrate you actually treated them as trade secrets.
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- Don't give them a computer. Stone tablets and chisels please. ;P Seriously, the don't give them Admin rights bit is a no, no with developers in my opinion. Regular user, that is OK but we are not regular users.
and the stone tablet chained to the floor with really big locks or containing a proximity detector tied to a self destruct mechanism :-\ and maybe the chisel with a really dull edge so the user cannot hurt anyone else :sigh:
Steve _________________ I C(++) therefore I am
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If they are a developer and you have them on group licenses, make sure you remove them. A year or so ago, I logged into my MSDN account and was surprised to see it took three years for my previous company to cancel my MSDN license through them! (I'm sure I wasn't the only one.) You also need to check if they have any software and/or hardware at home. Had I not brought it up at one company I left, I would have had a free (albeit rather lame) system. (On the flip side, as the version control guy at several companies, it was my job to clean out old developer systems. One drunk developer a company I worked for fired had done one edit in his last three months and had well over $20,000 of pirated software on his computer--one package being a high end audio editor. I cancelled his checkins and reformatted his computer.)
Good call Joe, I've been on the beneficial end of a forgotten MSDN subscription. Sadly, I haven't convinced the powers that be that I need one of those yet. :(( The "drunk" developer you speak of sounds suspiciously like my old boss. Same situation, he just stopped working one day (fed up with our department's mis-management, he said) and started playing some online RPG. He would drink his lunch and come back hours later completely useless. Luckily, by then we were contracting out to a third party to develop the system and his coding (if you want to call it that) was only making a mess of our corporate phone listings page...
Mike Devenney
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Your avatar...are those pink roses behind you? They are very pretty regardless. Peace and good will to you my friend. May you live long and prosper.
I believe they're the spring flower you get on a dogwood tree. A close look will reveal some Photoshop work. When I cropped the image there was a piece of wood behind me that looked like it was coming out of my head so I cloning stamped the background a bit. All the best!
Mike Devenney
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Good call Joe, I've been on the beneficial end of a forgotten MSDN subscription. Sadly, I haven't convinced the powers that be that I need one of those yet. :(( The "drunk" developer you speak of sounds suspiciously like my old boss. Same situation, he just stopped working one day (fed up with our department's mis-management, he said) and started playing some online RPG. He would drink his lunch and come back hours later completely useless. Luckily, by then we were contracting out to a third party to develop the system and his coding (if you want to call it that) was only making a mess of our corporate phone listings page...
Mike Devenney
One person that I know decided to learn Spanish at work and did so for a year before leaving. Management had changed and nobody gave this person any work. So he learned Spanish and then went on a vacation to use it.
Steve Maier
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One person that I know decided to learn Spanish at work and did so for a year before leaving. Management had changed and nobody gave this person any work. So he learned Spanish and then went on a vacation to use it.
Steve Maier
Haha! Actually, I've been tempted to learn Spanish while making my company's website multilanguage capable. However, I'm usually too tired to focus on that level of learning (Spanish was my worst subject in school).
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Sourcesafe admin can do that. EDIT ========== 1-voting low-rep retard strikes again...
".45 ACP - because shooting twice is just silly" - JSOP, 2010
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You can never have too much ammo - unless you're swimming, or on fire. - JSOP, 2010
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"Why don't you tie a kerosene-soaked rag around your ankles so the ants won't climb up and eat your candy ass." - Dale Earnhardt, 1997modified on Wednesday, February 9, 2011 1:03 PM
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Sourcesafe admin can do that. EDIT ========== 1-voting low-rep retard strikes again...
".45 ACP - because shooting twice is just silly" - JSOP, 2010
-----
You can never have too much ammo - unless you're swimming, or on fire. - JSOP, 2010
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"Why don't you tie a kerosene-soaked rag around your ankles so the ants won't climb up and eat your candy ass." - Dale Earnhardt, 1997modified on Wednesday, February 9, 2011 1:03 PM
What's source safe, svn John.
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First of all I'm sorry if this offends anyone. I've seen here people saying somethings like that if you can't trust people you should not run a company, that you should not think on removing privileges and that everything should work by it's own without problems... and that if you pay a lot of money then everything is nice and easy... Well, my opinion is that this only happens in hollywood comedies... People some times steal documents and information that can be used to harm or to get a job at the copetitor's house. So this situation is a possible problem. Typically this can't be handled by small companies correctly (and I guess that it can't be done by big ones neither)... You could: - Control what goes in and out of the company using a guard. - Disconnect drives (USB and anything that could be used to substract information). - Use a internet filter and disconnect access to several webs and services: no ftp... - Disallow cameras and other devices that can be used as storage. - Be careful with programs like LogMeIn, TeamViewer, RealVNC and others... (they can transmit files). - BE SURE TO HAVE A GOOD BAKCUP PLAN. - Use a keylogger. - Remove admin privileges. - Remove access to Virtual Machines. - Limit access to servers. - Probably a good way to do it is using terminals and not full computers... (display, keyboard, mouse) - ... Almost all the previous options will of course depend on the kind of job you are doing... And all of them come from someone that thought that people was good and nice... Of course till I've seen trusted people sending code snippets to their home computers, removing material from the company, ... People is hard to control and if they have in mind to damage you then you will have a problem. Hope you will find a nice solution for everyone.
[www.tamelectromecanica.com] Robots, CNC and PLC machines for grinding and polishing.
Joan Murt wrote:
Of course till I've seen trusted people sending code snippets to their home computers
Interesting, I do this all the time, I also send snippets back from home. As the company has a net nazi in place, and some really draconian security, I often do research at home. I don't argue with the security, I work around it with the full knowledge of my boss.
Never underestimate the power of human stupidity RAH
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Disable any biometric access devices for that person. I went to my previous company yesterday to collect my papers, and I the main door opened up for my fingerprint (just tried it on the biometric device installed, and was shocked to see it was still working after months). :wtf: Make sure that a proper exit interview is conducted, and collect feedback from the employee on what he/she thinks could make the workplace better for the ones staying back.
"Real men drive manual transmission" - Rajesh.
Rajesh R Subramanian wrote:
Make sure that a proper exit interview is conducted, and collect feedback from the employee on what he/she thinks could make the workplace better for the ones staying back.
An exit interview for somebody who's being sacked? That's adding insult to injury.
Cheers, विक्रम (Have gone past my troika - 4 CCCs!) "We have already been through this, I am not going to repeat myself." - fat_boy, in a global warming thread :doh:
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Joan Murt wrote:
Of course till I've seen trusted people sending code snippets to their home computers
Interesting, I do this all the time, I also send snippets back from home. As the company has a net nazi in place, and some really draconian security, I often do research at home. I don't argue with the security, I work around it with the full knowledge of my boss.
Never underestimate the power of human stupidity RAH
Yes, of course... and this can be a nice way of working! I was talking with the context in mind, thinking of people that are being fired or that are leaving the building and that the day before leaving they remove private property from the company sending it using any method to their home computers... What would happen if you leave the company or if you are fired? (and the material you are working/have at home is really important and vital for the company).
[www.tamelectromecanica.com] Robots, CNC and PLC machines for grinding and polishing.
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Yes, of course... and this can be a nice way of working! I was talking with the context in mind, thinking of people that are being fired or that are leaving the building and that the day before leaving they remove private property from the company sending it using any method to their home computers... What would happen if you leave the company or if you are fired? (and the material you are working/have at home is really important and vital for the company).
[www.tamelectromecanica.com] Robots, CNC and PLC machines for grinding and polishing.
Joan Murt wrote:
and the material you are working/have at home is really important and vital for the company
I work for a financial institution, I'd be fired if I had company data at home. However I agree that a company should take strong measures to protect itself when terminating staff. When security turns up with a box at someones desk then you have to figure they stuffed up big time.
Never underestimate the power of human stupidity RAH
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Rajesh R Subramanian wrote:
Make sure that a proper exit interview is conducted, and collect feedback from the employee on what he/she thinks could make the workplace better for the ones staying back.
An exit interview for somebody who's being sacked? That's adding insult to injury.
Cheers, विक्रम (Have gone past my troika - 4 CCCs!) "We have already been through this, I am not going to repeat myself." - fat_boy, in a global warming thread :doh:
If someone is asked to leave for whatever reasons, that doesn't mean he/she will have no feedback that may be of help to the company, and for the ones working there. I don't see how it's adding insult to injury.
"Real men drive manual transmission" - Rajesh.
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Sadly I'm not fishing for traffic with that subject. I'm building an IT department at a small company and the time has come for someone to "depart for greener pastures". I want to be sure that I'm thinking of everything that has to be shut down, closed, disabled, etc... after the employee is terminated. I've got the easy stuff figured out already (AD account disabled, web app logins disabled, company property returned, etc...) and would appreciate anyone with experience in this arena tossing their $0.02 in. edit: After reading a few responses I reread my own post and realized that I didn't mention that this will be the procedure that the entire company is going to use so non-technical suggestions would be appreciated as well. Thanks again for the input... I was amazed at how quickly the responses popped on this one. Thanks!
Mike Devenney
modified on Wednesday, February 9, 2011 11:40 AM
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Sadly I'm not fishing for traffic with that subject. I'm building an IT department at a small company and the time has come for someone to "depart for greener pastures". I want to be sure that I'm thinking of everything that has to be shut down, closed, disabled, etc... after the employee is terminated. I've got the easy stuff figured out already (AD account disabled, web app logins disabled, company property returned, etc...) and would appreciate anyone with experience in this arena tossing their $0.02 in. edit: After reading a few responses I reread my own post and realized that I didn't mention that this will be the procedure that the entire company is going to use so non-technical suggestions would be appreciated as well. Thanks again for the input... I was amazed at how quickly the responses popped on this one. Thanks!
Mike Devenney
modified on Wednesday, February 9, 2011 11:40 AM
You don't say if they jumped or were pushed :) - exit interview - let them say whatever they like about the company and co-workers. You may find out issues you were unaware of which can be valuable for the future. - remove from email aliases and distribution lists - similarly remember to add a new hire. - Do you have a check list for inducting new employees? The reverse of that would help. - or perhaps ask all employees for tasks for a checklist for induction, they will not mind doing this (in contrast to a list for letting someone go) and it will tell you what to check. Writing both lists at the same time will also appear less scary.
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Sadly I'm not fishing for traffic with that subject. I'm building an IT department at a small company and the time has come for someone to "depart for greener pastures". I want to be sure that I'm thinking of everything that has to be shut down, closed, disabled, etc... after the employee is terminated. I've got the easy stuff figured out already (AD account disabled, web app logins disabled, company property returned, etc...) and would appreciate anyone with experience in this arena tossing their $0.02 in. edit: After reading a few responses I reread my own post and realized that I didn't mention that this will be the procedure that the entire company is going to use so non-technical suggestions would be appreciated as well. Thanks again for the input... I was amazed at how quickly the responses popped on this one. Thanks!
Mike Devenney
modified on Wednesday, February 9, 2011 11:40 AM
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If someone is asked to leave for whatever reasons, that doesn't mean he/she will have no feedback that may be of help to the company, and for the ones working there. I don't see how it's adding insult to injury.
"Real men drive manual transmission" - Rajesh.
Not everyone who's being sacked will offer a word of support or wait another minute to follow company rules. What are they going to do, fire you twice?
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Sourcesafe admin can do that. EDIT ========== 1-voting low-rep retard strikes again...
".45 ACP - because shooting twice is just silly" - JSOP, 2010
-----
You can never have too much ammo - unless you're swimming, or on fire. - JSOP, 2010
-----
"Why don't you tie a kerosene-soaked rag around your ankles so the ants won't climb up and eat your candy ass." - Dale Earnhardt, 1997modified on Wednesday, February 9, 2011 1:03 PM
John Simmons / outlaw programmer wrote:
1-voting low-rep retard strikes again...
Laughing my a** off.
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Not everyone who's being sacked will offer a word of support or wait another minute to follow company rules. What are they going to do, fire you twice?
Not everyone? So, I'm suggesting that you take the feedback from the rest who is willing to offer. Is this really something that should be debated on? I've work to do.
"Real men drive manual transmission" - Rajesh.