SharePoint 2010 Site Alerts Possible???
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Hi All, this my first time asking a question on here, so here goes.. We currently run SharePoint 2010 foundation environment using the product as document repository with approval settings activated. At this stage everything runs smoothly with approvals expect notifying the document uploaded that there document has been either Approved or Rejected. Now I know we can use the built in Alert Function with SharePoint but some of our sites have a huge amount of document libraries to which we don’t want our users and myself to go through each one and setup and alert for it. I have gone down the Workflow road with SharePoint Designer and checked out what can be done; basically I found that I can only do this strictly for Document libraries one at a time which is the same for the alert function. Having said that my knowledge of workflows with SPD is kinda limited so if I’m missing something here let me know? SO..this brings me to a question, I would like to know IF it is possible to setup alerts at sites levels. I would like to create alerts for document approval/rejection per site can this be done with say custom code? I have searched google for answers but it looks like this cannot be done without custome code? any help would be great!
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Hi All, this my first time asking a question on here, so here goes.. We currently run SharePoint 2010 foundation environment using the product as document repository with approval settings activated. At this stage everything runs smoothly with approvals expect notifying the document uploaded that there document has been either Approved or Rejected. Now I know we can use the built in Alert Function with SharePoint but some of our sites have a huge amount of document libraries to which we don’t want our users and myself to go through each one and setup and alert for it. I have gone down the Workflow road with SharePoint Designer and checked out what can be done; basically I found that I can only do this strictly for Document libraries one at a time which is the same for the alert function. Having said that my knowledge of workflows with SPD is kinda limited so if I’m missing something here let me know? SO..this brings me to a question, I would like to know IF it is possible to setup alerts at sites levels. I would like to create alerts for document approval/rejection per site can this be done with say custom code? I have searched google for answers but it looks like this cannot be done without custome code? any help would be great!
AFAIK there is no central place to configure alerts (I think I understood your requirements :confused:) for all the doc libs, I would suggest to use Powershell to iterate all libraries and enable alerts on them. PS : You need to login to server to do so.
--- Rajesh MVP
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AFAIK there is no central place to configure alerts (I think I understood your requirements :confused:) for all the doc libs, I would suggest to use Powershell to iterate all libraries and enable alerts on them. PS : You need to login to server to do so.
--- Rajesh MVP
Rajesh, thank you for your response, I did think to go down the powershell road but not sure where to start, although I did see an article http://salaudeen.blogspot.com.au/2011/11/managing-alerts-using-powershell.html but this doesnt really explain how to do this for ALL document librarys for a particular site? any ideas? Thanks again!!!!
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Hi All, this my first time asking a question on here, so here goes.. We currently run SharePoint 2010 foundation environment using the product as document repository with approval settings activated. At this stage everything runs smoothly with approvals expect notifying the document uploaded that there document has been either Approved or Rejected. Now I know we can use the built in Alert Function with SharePoint but some of our sites have a huge amount of document libraries to which we don’t want our users and myself to go through each one and setup and alert for it. I have gone down the Workflow road with SharePoint Designer and checked out what can be done; basically I found that I can only do this strictly for Document libraries one at a time which is the same for the alert function. Having said that my knowledge of workflows with SPD is kinda limited so if I’m missing something here let me know? SO..this brings me to a question, I would like to know IF it is possible to setup alerts at sites levels. I would like to create alerts for document approval/rejection per site can this be done with say custom code? I have searched google for answers but it looks like this cannot be done without custome code? any help would be great!
I don't have the time now to research this, but I believe it's possible. I would look at some site workflows and how to associate them via code with the resources you are looking for, probably fed from an xml file or something. In other words, you may not be able to follow traditional methods, but I am sure that there is a component useful from an api perspective that can do this. You may also look for a third party component at codeplex or for a fee from the Bamboo Solutions people or something like that. Keep at it and I think you find a way. This also sounds like a common need, so you may discover a market for this as well. ;)