How do you organize your work emails?
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
Simples, at 4:55pm on a Friday, `CTRL+A` then `DEL` :-D
veni bibi saltavi
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
Print the important ones, delete everything else. If you need to respond to a printed one, scan it.
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Print the important ones, delete everything else. If you need to respond to a printed one, scan it.
You left out renting storage area for all that paper that accumulated. And - oh yeah - filing them, too. And looking through those files, which is somehow easier than email based filing?
"The difference between genius and stupidity is that genius has its limits." - Albert Einstein
"If you are searching for perfection in others, then you seek disappointment. If you are seek perfection in yourself, then you will find failure." - Balboos HaGadol Mar 2010
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You left out renting storage area for all that paper that accumulated. And - oh yeah - filing them, too. And looking through those files, which is somehow easier than email based filing?
"The difference between genius and stupidity is that genius has its limits." - Albert Einstein
"If you are searching for perfection in others, then you seek disappointment. If you are seek perfection in yourself, then you will find failure." - Balboos HaGadol Mar 2010
Hence the JOKE icon on my response. Must be a Packers or Steelers fan.
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
Goalie35 wrote:
So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox.
Checking your bio, I observe: Member since Thu 21 Apr 2005 (11 years, 9 months) And all that comes to mind is . . . really ?
"The difference between genius and stupidity is that genius has its limits." - Albert Einstein
"If you are searching for perfection in others, then you seek disappointment. If you are seek perfection in yourself, then you will find failure." - Balboos HaGadol Mar 2010
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Hence the JOKE icon on my response. Must be a Packers or Steelers fan.
What's a packer steeler?
MarkTJohnson wrote:
Hence the JOKE icon on my response.
Real reply: ooops! Maybe you can change the icon?
"The difference between genius and stupidity is that genius has its limits." - Albert Einstein
"If you are searching for perfection in others, then you seek disappointment. If you are seek perfection in yourself, then you will find failure." - Balboos HaGadol Mar 2010
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You left out renting storage area for all that paper that accumulated. And - oh yeah - filing them, too. And looking through those files, which is somehow easier than email based filing?
"The difference between genius and stupidity is that genius has its limits." - Albert Einstein
"If you are searching for perfection in others, then you seek disappointment. If you are seek perfection in yourself, then you will find failure." - Balboos HaGadol Mar 2010
rent storage space? shred it, then take it down to the recycling depot. (Depending where you live may even get a few cent's back for doing it - if nothing else can feel good about saving some trees.)
Sin tack ear lol Pressing the any key may be continuate
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Goalie35 wrote:
So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox.
Checking your bio, I observe: Member since Thu 21 Apr 2005 (11 years, 9 months) And all that comes to mind is . . . really ?
"The difference between genius and stupidity is that genius has its limits." - Albert Einstein
"If you are searching for perfection in others, then you seek disappointment. If you are seek perfection in yourself, then you will find failure." - Balboos HaGadol Mar 2010
Lol. No, I don't have over 11 years of emails in my Inbox, if that's what you were referring to. I'm not THAT bad :) I used to move my Inbox to an archive roughly every 6 months, labeled by the month & year it was archived, to reduce the inbox size (but I did tend to keep nearly all emails, out of fear of losing an email I may needed to reference later). Plus, these 11 years have spanned over several jobs, so I only had about an average of 3 - 4 years of archived emails at any given time.
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
I have about 30 email addresses, and get a lot of spam in the important ones. The most successful strategy that I have used for this and general organization is to create a folder for just about every type of message that I might receive, and create filters that send each message to the folder of interest (including spam). What is left in my "In" box is about 10% spam, which is either dispatched, manually filtered, or yet another filter gets created for it. If a message in a folder has not yet been handled properly, I keep it marked as "unread". The folders showing 'unread mail' comprise my "attention still required" list. There is still some manual processing, for example messages from myself, or a co-worker that has a kid on my kid's soccer team, but it works out. I use this technique for home and work.
I'm retired. There's a nap for that... - Harvey
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
> How do you organize your work emails? Poorly, despite all my best efforts. I use Outlook. The scheme I've adopted over the last decade was to immediately delete anything that is clearly useless. If I can't make up my mind instantaneously, I keep it. Anything that is at least 6 months old (inbox, sent items) gets moved into a separate PST file named after the previous year (I do this purge twice a year, end of June and end of December). The older PST files aren't loaded, so Outlook still starts pretty fast. On the few occasions where I need to search for something older than 6 months, I mount the file(s) for which I think the date range makes sense and search from there...then unmounts everything when I'm done. It's far from ideal, but it's an ok compromise between only keeping around recent/relevant things, and still having a full archive if I do need it.
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
I use Outlook. Separate folders for each product line. A folder each for internal and personal stuff, plus one for my new boss. I manually sort things into the folders after they've been dealt with.
Software Zen:
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
Hey, if you can't create a logical directory structure, don't come to me asking to manage any projects.
I wanna be a eunuchs developer! Pass me a bread knife!
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Print the important ones, delete everything else. If you need to respond to a printed one, scan it.
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So, after years of keeping nearly EVERY work email I receive, in my Inbox, I'm trying to now go the route of keeping nothing in my Inbox. All unnecessary mail gets deleted & anything I want to hold onto, gets placed into a folder. I feel my folder setup is a little messy though, & just looking for suggestions to see if there's a better way I can set them up. There are times I need to go back to an old email & need to shuffle through a few folders to find which folder category I filed the email under. I basically have a folder for each dept in my company, & then for my IT dept, I have sub folders setup for each application our department works on & maintains. Plus add'l folders for general IT emails & stuff & another separate one for the ticket requests we have come in from around the company. Anyone have an email folder structure that they like & they're happy with? Thanks
I haven't bothered with anything at my new job, but the most thought I put into when doing it at my old job was to figure out what to name the folder that announcements from the C*O's went into: At the time it was Pravda; in retrospect Isvestia Nyet Pravda would've been a more appropriate fit; which is why that place is my old job...
Did you ever see history portrayed as an old man with a wise brow and pulseless heart, waging all things in the balance of reason? Is not rather the genius of history like an eternal, imploring maiden, full of fire, with a burning heart and flaming soul, humanly warm and humanly beautiful? --Zachris Topelius Training a telescope on one’s own belly button will only reveal lint. You like that? You go right on staring at it. I prefer looking at galaxies. -- Sarah Hoyt