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  3. What tips can you give to increase the effectiveness of remote meetings?

What tips can you give to increase the effectiveness of remote meetings?

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  • R Offline
    R Offline
    RonaldHiggins228
    wrote on last edited by
    #1

    Maybe someone would like to share their experiences or thoughts on this

    P M J OriginalGriffO J 16 Replies Last reply
    0
    • R RonaldHiggins228

      Maybe someone would like to share their experiences or thoughts on this

      P Offline
      P Offline
      PIEBALDconsult
      wrote on last edited by
      #2

      Define "remote meeting". All meetings are best avoided altogether.

      A 1 Reply Last reply
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      • R RonaldHiggins228

        Maybe someone would like to share their experiences or thoughts on this

        M Offline
        M Offline
        MarkTJohnson
        wrote on last edited by
        #3

        Don't ask people to share their experiences.

        I’ve given up trying to be calm. However, I am open to feeling slightly less agitated.

        P 1 Reply Last reply
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        • R RonaldHiggins228

          Maybe someone would like to share their experiences or thoughts on this

          J Offline
          J Offline
          jeron1
          wrote on last edited by
          #4

          Maybe define what you mean by 'effectiveness'.

          "the debugger doesn't tell me anything because this code compiles just fine" - random QA comment "Facebook is where you tell lies to your friends. Twitter is where you tell the truth to strangers." - chriselst "I don't drink any more... then again, I don't drink any less." - Mike Mullikins uncle

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          • R RonaldHiggins228

            Maybe someone would like to share their experiences or thoughts on this

            OriginalGriffO Offline
            OriginalGriffO Offline
            OriginalGriff
            wrote on last edited by
            #5
            1. Paint blue circles on your eyelids, and try not to snore. 2) Always take the minutes. It's a thankless boring job, but ... it has its compensations* * The minutes are the official record of the meeting: if it's not in the minutes, it didn't happen. Conversely, if it is in, it did. So if you write the minutes, you control who gets what actionables. Get my drift?

            "I have no idea what I did, but I'm taking full credit for it." - ThisOldTony "Common sense is so rare these days, it should be classified as a super power" - Random T-shirt AntiTwitter: @DalekDave is now a follower!

            "I have no idea what I did, but I'm taking full credit for it." - ThisOldTony
            "Common sense is so rare these days, it should be classified as a super power" - Random T-shirt

            P 1 Reply Last reply
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            • OriginalGriffO OriginalGriff
              1. Paint blue circles on your eyelids, and try not to snore. 2) Always take the minutes. It's a thankless boring job, but ... it has its compensations* * The minutes are the official record of the meeting: if it's not in the minutes, it didn't happen. Conversely, if it is in, it did. So if you write the minutes, you control who gets what actionables. Get my drift?

              "I have no idea what I did, but I'm taking full credit for it." - ThisOldTony "Common sense is so rare these days, it should be classified as a super power" - Random T-shirt AntiTwitter: @DalekDave is now a follower!

              P Offline
              P Offline
              PIEBALDconsult
              wrote on last edited by
              #6

              That's a major reason why I avoid meetings and insist on E-mail. You get a full paper trail, and people can respond to individual points without interrupting or being interrupted. In meetings, my boss hears only what he wants to hear.

              OriginalGriffO 1 Reply Last reply
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              • P PIEBALDconsult

                That's a major reason why I avoid meetings and insist on E-mail. You get a full paper trail, and people can respond to individual points without interrupting or being interrupted. In meetings, my boss hears only what he wants to hear.

                OriginalGriffO Offline
                OriginalGriffO Offline
                OriginalGriff
                wrote on last edited by
                #7

                As somebody said:

                Quote:

                "The IQ of a meeting is equal to the IQ of the dumbest member divided by the number of people attending.”

                "I have no idea what I did, but I'm taking full credit for it." - ThisOldTony "Common sense is so rare these days, it should be classified as a super power" - Random T-shirt AntiTwitter: @DalekDave is now a follower!

                "I have no idea what I did, but I'm taking full credit for it." - ThisOldTony
                "Common sense is so rare these days, it should be classified as a super power" - Random T-shirt

                O 1 Reply Last reply
                0
                • R RonaldHiggins228

                  Maybe someone would like to share their experiences or thoughts on this

                  J Offline
                  J Offline
                  Jeremy Falcon
                  wrote on last edited by
                  #8

                  1 Have a _concise_ agenda. 2 Give people more than a 5 min notice about the meeting. 3 Make sure the right people are there. 4 Respect people's time. If the meeting isn't moving along... move it along. 5 Respect people's time. If the meeting gets off-course... bring it back to course and take whatever off-course chat that needs to happen offline. But, the most important thing is... Nerds love to never agree. They love to argue. They never love to commit to an answer for fear of looking wrong. So, the absolute most important thing to understand is, take your time to hash crap out. But after the arguing phase, once y'all agree on something... agree on it and move forward. If things need to be changed later they can be, but _later_. If the right decision makers didn't get to chime in, you set the meeting up wrong and wasted people's time. The worst thing that can happen is to have a useless meeting where nothing gets decided or done. People will zone out and it's just going through the process so you can appear productive even when you're not.

                  Jeremy Falcon

                  P L J M 4 Replies Last reply
                  0
                  • J Jeremy Falcon

                    1 Have a _concise_ agenda. 2 Give people more than a 5 min notice about the meeting. 3 Make sure the right people are there. 4 Respect people's time. If the meeting isn't moving along... move it along. 5 Respect people's time. If the meeting gets off-course... bring it back to course and take whatever off-course chat that needs to happen offline. But, the most important thing is... Nerds love to never agree. They love to argue. They never love to commit to an answer for fear of looking wrong. So, the absolute most important thing to understand is, take your time to hash crap out. But after the arguing phase, once y'all agree on something... agree on it and move forward. If things need to be changed later they can be, but _later_. If the right decision makers didn't get to chime in, you set the meeting up wrong and wasted people's time. The worst thing that can happen is to have a useless meeting where nothing gets decided or done. People will zone out and it's just going through the process so you can appear productive even when you're not.

                    Jeremy Falcon

                    P Offline
                    P Offline
                    PIEBALDconsult
                    wrote on last edited by
                    #9

                    And if you're simply going to tell people to do what you tell them to do and not allow dissent, then don't have a meeting.

                    J 1 Reply Last reply
                    0
                    • R RonaldHiggins228

                      Maybe someone would like to share their experiences or thoughts on this

                      L Offline
                      L Offline
                      Lost User
                      wrote on last edited by
                      #10

                      Have an agenda; or you'll be the agenda.

                      "Before entering on an understanding, I have meditated for a long time, and have foreseen what might happen. It is not genius which reveals to me suddenly, secretly, what I have to say or to do in a circumstance unexpected by other people; it is reflection, it is meditation." - Napoleon I

                      1 Reply Last reply
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                      • P PIEBALDconsult

                        And if you're simply going to tell people to do what you tell them to do and not allow dissent, then don't have a meeting.

                        J Offline
                        J Offline
                        Jeremy Falcon
                        wrote on last edited by
                        #11

                        Been there done that. The ol'... "we just want you to agree with what we're going to do anyway."

                        Jeremy Falcon

                        1 Reply Last reply
                        0
                        • J Jeremy Falcon

                          1 Have a _concise_ agenda. 2 Give people more than a 5 min notice about the meeting. 3 Make sure the right people are there. 4 Respect people's time. If the meeting isn't moving along... move it along. 5 Respect people's time. If the meeting gets off-course... bring it back to course and take whatever off-course chat that needs to happen offline. But, the most important thing is... Nerds love to never agree. They love to argue. They never love to commit to an answer for fear of looking wrong. So, the absolute most important thing to understand is, take your time to hash crap out. But after the arguing phase, once y'all agree on something... agree on it and move forward. If things need to be changed later they can be, but _later_. If the right decision makers didn't get to chime in, you set the meeting up wrong and wasted people's time. The worst thing that can happen is to have a useless meeting where nothing gets decided or done. People will zone out and it's just going through the process so you can appear productive even when you're not.

                          Jeremy Falcon

                          L Offline
                          L Offline
                          Lost User
                          wrote on last edited by
                          #12

                          "Nerds". You above that all?

                          "Before entering on an understanding, I have meditated for a long time, and have foreseen what might happen. It is not genius which reveals to me suddenly, secretly, what I have to say or to do in a circumstance unexpected by other people; it is reflection, it is meditation." - Napoleon I

                          J 1 Reply Last reply
                          0
                          • L Lost User

                            "Nerds". You above that all?

                            "Before entering on an understanding, I have meditated for a long time, and have foreseen what might happen. It is not genius which reveals to me suddenly, secretly, what I have to say or to do in a circumstance unexpected by other people; it is reflection, it is meditation." - Napoleon I

                            J Offline
                            J Offline
                            Jeremy Falcon
                            wrote on last edited by
                            #13

                            Not sure what you mean... but I'm a total nerd. Clearly... I'm on CP. Don't go be all over-sensitive now. It's Friday. Lighten up.

                            Jeremy Falcon

                            1 Reply Last reply
                            0
                            • R RonaldHiggins228

                              Maybe someone would like to share their experiences or thoughts on this

                              S Offline
                              S Offline
                              Southmountain
                              wrote on last edited by
                              #14

                              turn on camera and have a good agenda :laugh:

                              diligent hands rule....

                              1 Reply Last reply
                              0
                              • R RonaldHiggins228

                                Maybe someone would like to share their experiences or thoughts on this

                                M Offline
                                M Offline
                                Maximilien
                                wrote on last edited by
                                #15

                                . keep them as short as possible. . make sure only people required are invited. . have an agenda.

                                CI/CD = Continuous Impediment/Continuous Despair

                                1 Reply Last reply
                                0
                                • J Jeremy Falcon

                                  1 Have a _concise_ agenda. 2 Give people more than a 5 min notice about the meeting. 3 Make sure the right people are there. 4 Respect people's time. If the meeting isn't moving along... move it along. 5 Respect people's time. If the meeting gets off-course... bring it back to course and take whatever off-course chat that needs to happen offline. But, the most important thing is... Nerds love to never agree. They love to argue. They never love to commit to an answer for fear of looking wrong. So, the absolute most important thing to understand is, take your time to hash crap out. But after the arguing phase, once y'all agree on something... agree on it and move forward. If things need to be changed later they can be, but _later_. If the right decision makers didn't get to chime in, you set the meeting up wrong and wasted people's time. The worst thing that can happen is to have a useless meeting where nothing gets decided or done. People will zone out and it's just going through the process so you can appear productive even when you're not.

                                  Jeremy Falcon

                                  J Offline
                                  J Offline
                                  jmaida
                                  wrote on last edited by
                                  #16

                                  Objective criteria 1 Have a concise and precise agenda. Concise is the optimal word. 2 Give people at least an hour (5 minutes is too short) notice about the meeting. If it pops up too quickly people will tend to ignore it (my experience). 3 Make sure the right people are there. Absolutely 4 Respect people's time. If the meeting isn't moving along... move it along. Absolutely 5 Respect people's time. If the meeting gets off-course... bring it back to course and take whatever off-course chat that needs to happen offline. Absolutely

                                  "A little time, a little trouble, your better day" Badfinger

                                  1 Reply Last reply
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                                  • R RonaldHiggins228

                                    Maybe someone would like to share their experiences or thoughts on this

                                    abmvA Offline
                                    abmvA Offline
                                    abmv
                                    wrote on last edited by
                                    #17

                                    u failed to mention if its with a client or a co-worker

                                    Caveat Emptor. "Progress doesn't come from early risers – progress is made by lazy men looking for easier ways to do things." Lazarus Long

                                    We are in the beginning of a mass extinction. - Greta Thunberg

                                    quiberonQ 1 Reply Last reply
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                                    • abmvA abmv

                                      u failed to mention if its with a client or a co-worker

                                      Caveat Emptor. "Progress doesn't come from early risers – progress is made by lazy men looking for easier ways to do things." Lazarus Long

                                      quiberonQ Offline
                                      quiberonQ Offline
                                      quiberon
                                      wrote on last edited by
                                      #18

                                      Avoid meetings, stupidity is contageous.

                                      1 Reply Last reply
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                                      • R RonaldHiggins228

                                        Maybe someone would like to share their experiences or thoughts on this

                                        E Offline
                                        E Offline
                                        englebart
                                        wrote on last edited by
                                        #19

                                        If the meeting is to arrive at a decision, then have your RACI matrix or equivalent defined before invitations are sent to know who to invite and who will have final decision (R). Ensure that R knows they are making the decision.

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                                        • R RonaldHiggins228

                                          Maybe someone would like to share their experiences or thoughts on this

                                          J Offline
                                          J Offline
                                          jschell
                                          wrote on last edited by
                                          #20

                                          Same ones that work completely to make in person meetings effective. ...hmmm...oh wait...I forgot those don't exist either.

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