How full is your Inbox?
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
Currently I have seven emails in my inbox.
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Good grief man! That's less than 5 a day! Do you never receive spam? :omg: (And if you don't, how the Elephant did you manage that?)
If you get an email telling you that you can catch Swine Flu from tinned pork then just delete it. It's Spam.
OriginalGriff wrote:
Good grief man! That's less than 5 a day! Do you never receive spam? :OMG:
Now and then; about one message a month.
OriginalGriff wrote:
(And if you don't, how the Elephant did you manage that?)
Never used it to register software, but am using it here. Installed the MVPS-host file - I know it's not an email-filter, but limiting the pages that can be rendered in the browser did have an impact on the crap I receive. Also blocked FB on the entire network. There's a gmail-account for those who want to spam me; I don't mind seeing "relevant ads" there. Private mail goes to the private account. No ads, no tracking.
Bastard Programmer from Hell :suss: If you can't read my code, try converting it here[^]
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Let it grow - I have rules (like you I suspect) to move things to the appropriate folders, but I only delete the obvious cr@p - I have a "junk" box I review each week and either ignore or modify rules as needed, and a deleted box which I look at periodically and has an auto expiry of one month. All other folders are allowed to grow, and are archived at six monthly intervals, and the archives go off to backup storage. Currently, outlook says I have 14,621 items in it's memory... Out of interest, how many CP notifications do you have in the top right corner? I have 6210 at present...
If you get an email telling you that you can catch Swine Flu from tinned pork then just delete it. It's Spam.
OriginalGriff wrote:
how many CP notifications do you have in the top right corner? I have 6210 at present
My OCD won't allow me to have any. I have to delete them when I see them.
I was brought up to respect my elders. I don't respect many people nowadays.
CodeStash - Online Snippet Management | My blog | MoXAML PowerToys | Mole 2010 - debugging made easier -
Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
I organize mine much the same way, with the following difference. I treat my InBox as the 'hot list' and at least look at messages as soon as they arrive. I've found the key to keeping my InBox small is to deal with the nonsense, ego spam, and worthless crap as quickly as possible. Those from outside companies can usually be deleted based on the subject line alone. In-house messages sent to the entire company can be skimmed and deleted after a few seconds. Only messages from the bug system and my direct coworkers get significant attention. Messages for issues that will take significant time get moved to my 'to-do' list and then archived. All others, once I deal with a message and respond to it, it gets moved to a folder and archived. The end result is that my InBox usually has less than a dozen messages in it.
Software Zen:
delete this; -
Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
Not including automated alerts 19,941 since 04/22/2012. I archive things about once a year (having that archive has saved me a number of times)
Common sense is admitting there is cause and effect and that you can exert some control over what you understand.
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
Currently only ~110. And that's with absolutely no active cleaning up. For 12 years. Of course, our IT team has an extremely aggressive delete policy that can't be altered except with director approval. Us peons are only allowed 60 days worth of email. Anything older is auto-deleted. Not archived. Deleted. The reason for such draconian policies? Lawsuits. If you can walk up to a judge and say "You honor, we've had this policy for ten years. So no, I can't comply with your order to recover an email from 6 months ago", they tend to let it slide.
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At home I store them all and I use your same blame game mentality. However, here at company X a new edict has just been issued limiting the size of the mailbox to 2 gigs. Two gigs you say? No big deal you say? Well when every sends every email as full HTML with cute little embedded images ... you get the picture. So now I no longer have the great power of memory. I offered the Email team a quarter to pay for my extra storage but that almost got me fired, literally, I did it and got punished : )
Need custom software developed? I do custom programming based primarily on MS tools with an emphasis on C# development and consulting. "And they, since they Were not the one dead, turned to their affairs" -- Robert Frost "All users always want Excel" --Ennis Lynch
I have a two year date "window" imposed...on the Exchange server. I chose to just move messages to my local storage instead. No fuss.
"One man's wage rise is another man's price increase." - Harold Wilson
"Fireproof doesn't mean the fire will never come. It means when the fire comes that you will be able to withstand it." - Michael Simmons
"Show me a community that obeys the Ten Commandments and I'll show you a less crowded prison system." - Anonymous
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I have a two year date "window" imposed...on the Exchange server. I chose to just move messages to my local storage instead. No fuss.
"One man's wage rise is another man's price increase." - Harold Wilson
"Fireproof doesn't mean the fire will never come. It means when the fire comes that you will be able to withstand it." - Michael Simmons
"Show me a community that obeys the Ten Commandments and I'll show you a less crowded prison system." - Anonymous
Disabled by policy.
Need custom software developed? I do custom programming based primarily on MS tools with an emphasis on C# development and consulting. "And they, since they Were not the one dead, turned to their affairs" -- Robert Frost "All users always want Excel" --Ennis Lynch
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Disabled by policy.
Need custom software developed? I do custom programming based primarily on MS tools with an emphasis on C# development and consulting. "And they, since they Were not the one dead, turned to their affairs" -- Robert Frost "All users always want Excel" --Ennis Lynch
What specifically is disabled? I just asked our Exchange admin and he was not familiar with any policy that could be created on the Exchange Server that would prohibit you from moving messages to your local Personal Folder. Maybe there's a "hidden" feature that he is not familiar with.
"One man's wage rise is another man's price increase." - Harold Wilson
"Fireproof doesn't mean the fire will never come. It means when the fire comes that you will be able to withstand it." - Michael Simmons
"Show me a community that obeys the Ten Commandments and I'll show you a less crowded prison system." - Anonymous
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
Try the program in my sign. It let you dynamically classify your e-mails by constructing persistable filter expressions of any complexity and sort them as you need. Give it a try, you may like it if you have such a problem ...
Having way too many emails to deal with? Try our SQLized solution: Email Aggregation Manager[^] which gets your email sorted, found and organized beyond known precision.
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
I have 9,900 in the Inbox at the moment. Spam gets a Block Sender designation immediately; other stuff gets categorized and assigned a rule if it's something related to an interesting subject and I care enough to make a folder. Everything else accumulates until 1) Outlook crashes, or 2) I get a new computer. I expect either to happen sometime soon.
Will Rogers never met me.
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OriginalGriff wrote:
how many CP notifications do you have in the top right corner? I have 6210 at present
My OCD won't allow me to have any. I have to delete them when I see them.
I was brought up to respect my elders. I don't respect many people nowadays.
CodeStash - Online Snippet Management | My blog | MoXAML PowerToys | Mole 2010 - debugging made easierYep. Me too.
Quad skating his way through the world since the early 80's... Booger Mobile - My bright green 1964 Ford Falcon - check out the blog here!! | If you feel generous - make a donation to Camp Quality!!
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
I always keep the Inbox empty and move the mails to sub-folders based on sender and subject. And once a year, I will move the work emails from exchange to local pst so that it does'nt exceed the limit. This is my personal choice and I am sure everyone will have their own ways of maintaining personal & official mailboxes. :)
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
My inbox always has 2-3 items that I need to respond. All over emails that I get (5-15 per day) get responded as soon as I process my email (2-3 times per day). I used email in a lot of different ways. This is the best that suits me.
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
I have used Chrome as my work-horse browser, for some years now. Like other people commenting on this thread, I set-up a fairly complex source/topic folder hierarchy, for which I set up Chrome Filters to automatically label incoming e-mail, and I also set up Filters to label mail from myself to the same domain, or person(s). So, I can open one folder, and see all mail from, and to, a certain person, group of persons, or a specific domain (like CP). My InBox has been on a crash-diet, ever since I analyzed what was "transient," and really didn't need to be kept for more than seven days. This is the crash-diet: 1. for every recurring source (domain) of e-mail I considered transient, I constructed a Chrome filter that automatically labels the e-mail from that domain (or some particular sub-domain within that domain) with the label: "Delete Me." 2. Then, I set-up a simple Chrome script titled "cleanUp:" that goes through all InBox messages, and moves ones with the "Delete Me" label to the Trash, if they are move than seven-days old. See footnote [1] below for where I got the Script, and learned how to use it within Google Chrome. 3. Then, I set a "trigger" in the Chrome scripting facility to run "Clean Up" once every seven days. Initially, I had to manually run the script many times from the Chrome Script window: evidently Google's servers allow a user's GMail script to run for only so long, until they time-it out. After about thirty runs of the Script, some 4000 messages had been moved to the Trash, and I deleted them. I feel so much lighter now that my InBox weighs a little under 3000 items :) yours, Bill [1] I posted the link to the resource that showed me how to use Google Scripts here on CP in the "Free Tools" section on February 23: [^]. And, that link gave me the sample code I modified only slightly in my "cleanUp" script.
"Good people can be induced, seduced, and initiated into behaving in evil ways. They can also be led to act in irrational, stupid, antisocial, mindless, and self-destructive, ways when they are immersed in 'total situations' that impact human nature in ways that challenge our sense of the stability and consistency of individual personality, of character, and of morality."
Dr. Philip G. Zimbardo, in "
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
My job title account is bombarded constantly and requires serious ruthless deletion to stay manageable, despite this it is sitting at 4.5 GB, god know how many actual mail items that is across the hundres(/thousands??) of sub folders. My personal work account isn't quite as bad, and despite giving it a good clear out and deleting tons of stuff from years agon that I no longer have any dealing with, it is still sitting at aroung 1.1 GB. As for my home accounts, no idea as I am not near them to check. I think the last time I culled and cleaned out then compressed was aroung 1GB pst file.
Dave Find Me On: Web|Facebook|Twitter|LinkedIn
Folding Stats: Team CodeProject
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
26,000 + in my gmail in box. 10 years or so in there. HAve never ever deleted anything. Love the search function. alittle over 2000 in my work inbox after 2 years. Again I don't delete anything. I use the search functionality to find stuff
To err is human to really mess up you need a computer
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
I have a holding inbox where I rake everything into it that the rules don't hit. Thru the day, the fires will come in again, but as I get time, I go to the holding inbox, check flags for follow-ups or attachments. I have pst folders back to 2000 and have named everything with the same naming conventions each year. Some years I have 2 or 3 pst's because they throw up after they get to be over a gig. I reply to all customer requests within 24 hrs, even if I can't help them yet, and follow up prior day fires. We need more people!
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
First, immediately delete the crap like "we made a new sale" etc. I have a series of folders for each change I'm working on, tied to our tracking software--so a "Bugs" folder with sub-folders of Bug n, Bug n + 1, etc. Same for user stories, etc. Then, I'm (reasonably pretty) diligent about moving things from Inbox into the proper folder upon sending the ticket for QA. Pretty easy since the ticket # is in the subject. For more random emails from people which don't mention the ticket number (whether I'm the author or the recipient), I endeavor to move them to the appropriate folder immediately. Then, every [once in a while, usually when I need a little break], I review Inbox and Sent and see if there's anything which needs to be addressed. I'm in a pretty fortunate position though, as I and the product owner have a sterling relationship, and neither of us has to worry about the petty politics. If something comes up, we review how we missed it, and move on to fix the problem and address the system so that doesn't recur without needing to get others involved and point fingers. So, maybe my appraoch isn't the best for you, as it sounds as if you're in a situation where you feel you need to have that arsenal of documentation behind you.
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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me. I have many, many folders within my Inbox for various systems, projects, people, and so on. However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to. Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox. This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week. How do your run yours? Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends. Shed Petition[^]
Wow, I have only about half a dozen new emails a day. I delete immediately anything that isn't important, and delete project-related emails as soon as they are not relevant. I archive a few emails that seem to have long-lasting interest. This archive gets flushed every couple of years in hard disk crashes, and I've never missed it. I don't get all that much true spam (1-2 a week). The commercial emails I do get respond to their "unsubscribe" requests. If I ever find I've deleted something important, the organization always seems to contain an email hoarder who I can ask.
