Outlook Tale Seldom Told
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With all of the posts I found about people moving their contacts to Google and Thunderbird, I figured I'd give an example of the opposite of that trend. Been using Mozilla since waayyyy back when. I recently finished creating videos to augment a book I wrote about some of the astronomy of our ancestors, and I found that I needed a better contact organizer, to keep track of the emails, follow-ups, and other items that come up as I publicize the book. TBird wasn't cutting it at all, so I spent a day setting up Outlook (2003, as it's what I have) with all of the accounts I use, and transferring thousands of emails. Figured out its rules, etc., and I'm happy to say that it is an amazing package, now that I know it better. I can tell that it will be *much* easier to use than the Excel spreadsheet I was starting up (and maybe more powerful than the Google option)! Yay! I wish that it had an option to move emails from the Inbox to a folder instead of copy them, though. That means I'll always have to manually delete the Inbox contents unless I find another solution. It's been a while since I said 'Hi' in here, because my other work has kept me busy, but 'Hi' again! Maybe I'll be able to spend more time at CP in the future, and finally get my articles updated and organized. If you are curious about some of the astronomy I've been working on, the YouTube videos can be viewed through the links on my site at http://www.randommonkeyworks.com/latd/latdOverview.php[^]. David
My website :: The astronomy of our ancestors: Book :: Videos
David O'Neil wrote:
I wish that it had an option to move emails from the Inbox to a folder instead of copy them, though. That means I'll always have to manually delete the Inbox contents unless I find another solution.
There is a way to set up your rule to move messages instead of just copy them. I use Outlook 2003 at home as well (2007 at work), and I have rules set up to move messages out of the inbox. Read through the checklist of rule options -- "Move to selected folder" or something like that should be one of them.
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With all of the posts I found about people moving their contacts to Google and Thunderbird, I figured I'd give an example of the opposite of that trend. Been using Mozilla since waayyyy back when. I recently finished creating videos to augment a book I wrote about some of the astronomy of our ancestors, and I found that I needed a better contact organizer, to keep track of the emails, follow-ups, and other items that come up as I publicize the book. TBird wasn't cutting it at all, so I spent a day setting up Outlook (2003, as it's what I have) with all of the accounts I use, and transferring thousands of emails. Figured out its rules, etc., and I'm happy to say that it is an amazing package, now that I know it better. I can tell that it will be *much* easier to use than the Excel spreadsheet I was starting up (and maybe more powerful than the Google option)! Yay! I wish that it had an option to move emails from the Inbox to a folder instead of copy them, though. That means I'll always have to manually delete the Inbox contents unless I find another solution. It's been a while since I said 'Hi' in here, because my other work has kept me busy, but 'Hi' again! Maybe I'll be able to spend more time at CP in the future, and finally get my articles updated and organized. If you are curious about some of the astronomy I've been working on, the YouTube videos can be viewed through the links on my site at http://www.randommonkeyworks.com/latd/latdOverview.php[^]. David
My website :: The astronomy of our ancestors: Book :: Videos
- Right click your example email, and select "Create Rule". 2) Set your selection criteria, and press "Next >" 3) Top of the list is "move it to the specified folder". Tick it., and click on "Specified" in the box below. 4) Select the folder you want to move it to, and press "Finish" Done! The only problem I found is that sometimes it doesn't bother running the rules at all - never have worked out why, but a quick "Tools...Rules Wizard...Run Now" sorts it out.
Did you know: That by counting the rings on a tree trunk, you can tell how many other trees it has slept with.
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- Right click your example email, and select "Create Rule". 2) Set your selection criteria, and press "Next >" 3) Top of the list is "move it to the specified folder". Tick it., and click on "Specified" in the box below. 4) Select the folder you want to move it to, and press "Finish" Done! The only problem I found is that sometimes it doesn't bother running the rules at all - never have worked out why, but a quick "Tools...Rules Wizard...Run Now" sorts it out.
Did you know: That by counting the rings on a tree trunk, you can tell how many other trees it has slept with.
That's the ticket! Why doesn't Outlook give the same options in its regular rule creation process as it does that way??? Grrr.... Thanks!
My website :: The astronomy of our ancestors: Book :: Videos
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That's the ticket! Why doesn't Outlook give the same options in its regular rule creation process as it does that way??? Grrr.... Thanks!
My website :: The astronomy of our ancestors: Book :: Videos
What?!? And be able to use the same code for the same job? Are you trying to put us all out of business? :laugh:
Did you know: That by counting the rings on a tree trunk, you can tell how many other trees it has slept with.
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What?!? And be able to use the same code for the same job? Are you trying to put us all out of business? :laugh:
Did you know: That by counting the rings on a tree trunk, you can tell how many other trees it has slept with.
So sorry! Won't happen again (today)!
My website :: The astronomy of our ancestors: Book :: Videos
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- Right click your example email, and select "Create Rule". 2) Set your selection criteria, and press "Next >" 3) Top of the list is "move it to the specified folder". Tick it., and click on "Specified" in the box below. 4) Select the folder you want to move it to, and press "Finish" Done! The only problem I found is that sometimes it doesn't bother running the rules at all - never have worked out why, but a quick "Tools...Rules Wizard...Run Now" sorts it out.
Did you know: That by counting the rings on a tree trunk, you can tell how many other trees it has slept with.
Aargs!!! After playing with it more, I realized that it is defaulting to creating rules for INCOMING email, although I right-clicked on an outgoing email! In short, I can't find a method to automatically transfer outgoing emails to specific folders and deleting the emails from the global Inbox. Only make copies... Needs more programming.
My website :: The astronomy of our ancestors: Book :: Videos
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With all of the posts I found about people moving their contacts to Google and Thunderbird, I figured I'd give an example of the opposite of that trend. Been using Mozilla since waayyyy back when. I recently finished creating videos to augment a book I wrote about some of the astronomy of our ancestors, and I found that I needed a better contact organizer, to keep track of the emails, follow-ups, and other items that come up as I publicize the book. TBird wasn't cutting it at all, so I spent a day setting up Outlook (2003, as it's what I have) with all of the accounts I use, and transferring thousands of emails. Figured out its rules, etc., and I'm happy to say that it is an amazing package, now that I know it better. I can tell that it will be *much* easier to use than the Excel spreadsheet I was starting up (and maybe more powerful than the Google option)! Yay! I wish that it had an option to move emails from the Inbox to a folder instead of copy them, though. That means I'll always have to manually delete the Inbox contents unless I find another solution. It's been a while since I said 'Hi' in here, because my other work has kept me busy, but 'Hi' again! Maybe I'll be able to spend more time at CP in the future, and finally get my articles updated and organized. If you are curious about some of the astronomy I've been working on, the YouTube videos can be viewed through the links on my site at http://www.randommonkeyworks.com/latd/latdOverview.php[^]. David
My website :: The astronomy of our ancestors: Book :: Videos
I use Thunderbird for emails not contact management.
Need custom software developed? I do custom programming based primarily on MS tools with an emphasis on C# development and consulting. I also do Android Programming as I find it a refreshing break from the MS. "And they, since they Were not the one dead, turned to their affairs" -- Robert Frost
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David O'Neil wrote:
I wish that it had an option to move emails from the Inbox to a folder instead of copy them, though. That means I'll always have to manually delete the Inbox contents unless I find another solution.
There is a way to set up your rule to move messages instead of just copy them. I use Outlook 2003 at home as well (2007 at work), and I have rules set up to move messages out of the inbox. Read through the checklist of rule options -- "Move to selected folder" or something like that should be one of them.
Only works for incoming emails, as far as I can find. Outgoing only gives the option of copying. You said you'd succeeded, so I must be overlooking something???
My website :: The astronomy of our ancestors: Book :: Videos
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Aargs!!! After playing with it more, I realized that it is defaulting to creating rules for INCOMING email, although I right-clicked on an outgoing email! In short, I can't find a method to automatically transfer outgoing emails to specific folders and deleting the emails from the global Inbox. Only make copies... Needs more programming.
My website :: The astronomy of our ancestors: Book :: Videos
Same thing, but right click in the Sent Mail folder, and use the "sent to people or distribution list" option. Then "Move it to..." as before. I have never tried that before, but it seems to work when I set up a test mail.
Did you know: That by counting the rings on a tree trunk, you can tell how many other trees it has slept with.
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David O'Neil wrote:
I wish that it had an option to move emails from the Inbox to a folder instead of copy them, though. That means I'll always have to manually delete the Inbox contents unless I find another solution.
Right-click, Move to Folder??? (Outlook 2007 - was that in 2003?)
"If you think it's expensive to hire a professional to do the job, wait until you hire an amateur." Red Adair. nils illegitimus carborundum me, me, me
It's there, but I don't want to have to do it for every message...
My website :: The astronomy of our ancestors: Book :: Videos
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That's the ticket! Why doesn't Outlook give the same options in its regular rule creation process as it does that way??? Grrr.... Thanks!
My website :: The astronomy of our ancestors: Book :: Videos
And now you know why people bitch about Outlook. :) Even so, it's what I use. And if you have more robust needs, check out their Business Contact Manager add on for it, which I also use. By the way, congrats on the book. Wouldn't want to bore the folks here, but if you'd like to kick around marketing and promotional ideas, just drop me an email. I'd be interested in hearing how you go about things, since you're obviously motivated.
Christopher Duncan
www.PracticalUSA.com
Author of The Career Programmer and Unite the Tribes
Copywriting Services -
Same thing, but right click in the Sent Mail folder, and use the "sent to people or distribution list" option. Then "Move it to..." as before. I have never tried that before, but it seems to work when I set up a test mail.
Did you know: That by counting the rings on a tree trunk, you can tell how many other trees it has slept with.
Hmmm. It isn't account specific, and if you create an email to someone not in your contacts the message will stay in the global sent folder.... (Unless I'm missing something.)
My website :: The astronomy of our ancestors: Book :: Videos
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And now you know why people bitch about Outlook. :) Even so, it's what I use. And if you have more robust needs, check out their Business Contact Manager add on for it, which I also use. By the way, congrats on the book. Wouldn't want to bore the folks here, but if you'd like to kick around marketing and promotional ideas, just drop me an email. I'd be interested in hearing how you go about things, since you're obviously motivated.
Christopher Duncan
www.PracticalUSA.com
Author of The Career Programmer and Unite the Tribes
Copywriting ServicesThanks. I'll email later.
My website :: The astronomy of our ancestors: Book :: Videos
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Only works for incoming emails, as far as I can find. Outgoing only gives the option of copying. You said you'd succeeded, so I must be overlooking something???
My website :: The astronomy of our ancestors: Book :: Videos
Your message said copying from the Inbox, which implies incoming e-mails. Unfortunately an automatic rule can't be created for moving the messages when the message is sent in Outlook.
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Your message said copying from the Inbox, which implies incoming e-mails. Unfortunately an automatic rule can't be created for moving the messages when the message is sent in Outlook.
The joys of dyslexia. Sorry, but thanks for the clarification. Too bad. Manual deletion it is... (The other aspects of Outlook still more than make up for this shortcoming.)
My website :: The astronomy of our ancestors: Book :: Videos
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Only works for incoming emails, as far as I can find. Outgoing only gives the option of copying. You said you'd succeeded, so I must be overlooking something???
My website :: The astronomy of our ancestors: Book :: Videos
I still think there's a way to do it using rules. In 2007 you can construct a rule in the Tools menu, using the check sent items template, then select either a contact or a distribution list, and define a folder to send it to. I think 2003 had this option, but it might not be as easy to find. The rule editor is pretty flexible, and you have the option to apply the new rule to your existing emails, saving a bunch of time. If that doesn't work, you can always select multiple items, right click, and send them all to another folder.
"A Journey of a Thousand Rest Stops Begins with a Single Movement"
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I still think there's a way to do it using rules. In 2007 you can construct a rule in the Tools menu, using the check sent items template, then select either a contact or a distribution list, and define a folder to send it to. I think 2003 had this option, but it might not be as easy to find. The rule editor is pretty flexible, and you have the option to apply the new rule to your existing emails, saving a bunch of time. If that doesn't work, you can always select multiple items, right click, and send them all to another folder.
"A Journey of a Thousand Rest Stops Begins with a Single Movement"
You can do the same in 2003, but as far as I can tell, that won't do what I'm trying to do. That seems to allow you to send all messages from selected contacts into specified folders. It won't allow you to move all messages from selected accounts to a specific folder. The manual move is an option, or else you can automatically copy the items using rules and then manually delete them from the sent box.
My website :: The astronomy of our ancestors: Book :: Videos
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You can do the same in 2003, but as far as I can tell, that won't do what I'm trying to do. That seems to allow you to send all messages from selected contacts into specified folders. It won't allow you to move all messages from selected accounts to a specific folder. The manual move is an option, or else you can automatically copy the items using rules and then manually delete them from the sent box.
My website :: The astronomy of our ancestors: Book :: Videos
Ah, I see. In 2007 you can start with a blank rule, then select "through the specified account" as a criterion. It works either sending or receiving.
"A Journey of a Thousand Rest Stops Begins with a Single Movement"
