Project Document Control
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Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
Jacquers wrote:
The boss decided to use OneNote ... if someone updates the document you don't know what has changed. ... I'd like some suggestions of a document control solution
Shoot the boss.
«The truth is a snare: you cannot have it, without being caught. You cannot have the truth in such a way that you catch it, but only in such a way that it catches you.» Soren Kierkegaard
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We have Confluence, here - it sucks (on a good day). Besides horrid use of resources, it has asinine administrative control. E.g.: with full admin privilege I can't change a user's avatar/photo unless I change their password and log in as them (and now they don't have their password anymore). It's "native" languages are horrid. It's so bad, in fact, that all but the most rudimentary wiki operations are run inside iframe's from a Vertrigo server. Basically, if you want to do anything useful on the wiki, beyond sharing text editing on pages, you'll be working elsewhere and making it appear to be part of the wiki. Oh - yeah - it's derived from an open-source wiki, anyway. And, for the document editing concept, all the Wikis do that and many have wysiwyg interfaces (Moin Moin, for example).
"The difference between genius and stupidity is that genius has its limits." - Albert Einstein
"As far as we know, our computer has never had an undetected error." - Weisert
"If you are searching for perfection in others, then you seek disappointment. If you are seek perfection in yourself, then you will find failure." - Balboos HaGadol Mar 2010
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Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
Lotus Notes. <ducks>
Wrong is evil and must be defeated. - Jeff Ello
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Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
TFS? I create every solution with a _Documents folder and just add any pertinent documents, something like... _Documents _DataBase (scripts, ect) _Includes (external files and assemblies) ProjectX etc., etc. Seems to work well, everything project related in one solution.
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TFS? I create every solution with a _Documents folder and just add any pertinent documents, something like... _Documents _DataBase (scripts, ect) _Includes (external files and assemblies) ProjectX etc., etc. Seems to work well, everything project related in one solution.
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That could work, but it would still be a bit difficult to know what part of a document was updated or added, unless people have the discipline to add comments when checking them in.
Jacquers wrote:
unless people have the discipline
and therein lies the problem... :)
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Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
It doesn't matter what you use as much as the fact that everybody uses it! At a previous position, we used a shared OneNote and it was perfect. Everybody used it every time and things were great. My current position uses Confluence. A few people use it, but its the company standard. So we end up with centralized documentation that isn't very complete. So if you get a solution, get buy in from many people and highly encourage people to use it. If they don't, no system will work.
Hogan
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That could work, but it would still be a bit difficult to know what part of a document was updated or added, unless people have the discipline to add comments when checking them in.
Differencing or "blame" or "audit" usually work well to find out what changed and who changed it.
Decrease the belief in God, and you increase the numbers of those who wish to play at being God by being “society’s supervisors,” who deny the existence of divine standards, but are very serious about imposing their own standards on society.-Neal A. Maxwell You must accept 1 of 2 basic premises: Either we are alone in the universe or we are not alone. Either way, the implications are staggering!-Wernher von Braun
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Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
TFS + Diff Doc[^] ( See supporting file types) TFS Integration step Tools -> Options -> Source Control -> Visual Studio Team Foundation Server -> Configure User Tools Extention - .doc,.docx Operation - Compare Command - [installation path]\DiffDoc.exe Arguments - /M%1 /S%2 Very effective ! If you need more apps. Here you go.TFS diff apps[^]
When a
DataSet.Tables.Count != 0is BAD ! Wonde Tadesse -
Lotus Notes. <ducks>
Wrong is evil and must be defeated. - Jeff Ello
Smite the heretic!
Software Zen:
delete this; -
Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
Discipline -- you can get it anywhere. Set up *simple* processes (a History list/table never hurts), and make sure that everyone understands the reasons for following them. Oh, and if anyone even begins to mouth the letters X, M, and L, kick him in the teeth before he gets them all out.
I wanna be a eunuchs developer! Pass me a bread knife!
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TFS + Diff Doc[^] ( See supporting file types) TFS Integration step Tools -> Options -> Source Control -> Visual Studio Team Foundation Server -> Configure User Tools Extention - .doc,.docx Operation - Compare Command - [installation path]\DiffDoc.exe Arguments - /M%1 /S%2 Very effective ! If you need more apps. Here you go.TFS diff apps[^]
When a
DataSet.Tables.Count != 0is BAD ! Wonde Tadesse -
Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
I love Confluence. /ravi
My new year resolution: 2048 x 1536 Home | Articles | My .NET bits | Freeware ravib(at)ravib(dot)com
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Lotus Notes. <ducks>
Wrong is evil and must be defeated. - Jeff Ello
You got me laughing but when I look at the alternatives, it isn't so bad at all. However, LotusNotes has lost me long time ago. ;P
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You got me laughing but when I look at the alternatives, it isn't so bad at all. However, LotusNotes has lost me long time ago. ;P
As a document database with version control it isn't that bad at all actually. People think it's a mail system, it isn't. It really sucks big donkey balls at handling mail!
Wrong is evil and must be defeated. - Jeff Ello
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At my last place of work, we used Google docs. It worked really well - could even watch (and edit) on your screen as someone else updated from another location. Documents and folders could be open or restricted, and notifications could optionally be sent on updates.
We use Google Docs and Sheets at my current place. The ability to see others who are working on a document/spread sheet and what they are doing is really helpful and you can see the revision history if needed. It works for us. The one caveat is that for basic documents/spread sheets it works well but doesn't come near to MS Office products for functionality.
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That could work, but it would still be a bit difficult to know what part of a document was updated or added, unless people have the discipline to add comments when checking them in.
If you are using the full blown MS Office products, you can turn on revision tracking. Whoever "owns" the documents can periodically "accept" all of the changes to reduce clutter. You will still need SharePoint or some other (real) VCS for individual version tracking. We also have some documents we store as PDFs, there are a few commercial products that produce nice diffs between two PDFs and output it as (of course!) another PDF. (Still need a VCS or some sort of store for the versions)
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Our current project, especially the go-live has been a bit rough to say the least. One of the problems is effective document control. The boss decided to use OneNote which works ok, but has some shortcomings. For example, if someone updates the document you don't know what has changed. So, I'd like some suggestions of a document control solution / software. Something that is easy to use, can categorize this, easy to search and has a feature to show you what has been updated / added. Thx :)
Jacquers wrote:
For example, if someone updates the document you don't know what has changed.
Huh, what? I get a change bar and initials tag saying who made the changes. Maybe you have that feature turned off?
Psychosis at 10 Film at 11 Those who do not remember the past, are doomed to repeat it. Those who do not remember the past, cannot build upon it.